Why do I need asset labels?

Companies are beginning to realise that asset labels are needed in every business sphere. This mini guide will explain to you why your company needs asset labels.

What is an asset label?

Let’s begin with a simple definition. In basic terms, an asset label or tag is used in the identification of individual items. These labels are typically numbered to then identify similar items.

You typically use asset labels alongside asset management software which has an asset label attached so it can be tracked. The number on the barcode or the asset label on the asset tag is unique to each individual item and an asset register kept on a computer using asset management software.

The benefits of asset labels

– Asset labels are a brilliant time-saving device since they ease the stress of stock-taking since a systematic approach can be taken. The manual labour of writing everything in a log book is removed since all the information is entered into a computer.

– Lots of businesses buy new items because they have misplaced the old item. If, however, all the items are fitted with an asset label, then there will no longer be misplaced items. Instead, a missing item can be easily located via a quick check on the software system.

– Those type of businesses which hire good and items to customers need to rely on asset labels to ensure their equipment will be returned. The asset tags will allow the business to identify who the equipment belongs too. This also prevents the risk of theft. prevent theft as you can make it easy for anyone to return a piece of equipment to the correct owner and prevents any misappropriations of assets by other departments. Another bonus is that the asset labels can be used to identify when the last safety checks have been performed on an item.

What exactly are asset labels?

In any business, it’s so easy to get into the habit of using the internal language or jargon, and then assume that everyone else outside of that world knows what you are talking about. Such a term is ‘asset labels’ and here we will look at what this term actually means and how they are used.

An asset label helps to clearly identify the ownership of specific pieces of equipment and other physical assets that a company or organisation possesses. They can be attached to a wide range of items, from the latest tablets and laptops to key pieces of office or other equipment or furniture, or to keep track of tools used in specific tasks or locations.

Why are asset labels so useful?

Apart from the simple identification mentioned previously, they also use barcodes to enable an effective track to be maintained of the whereabouts and use of such equipment. The information about such assets can then be kept on a database register ready for inspection or simply to check where any particular item might be in use. This means that inventory control and management is a simpler exercise than it otherwise would be. This can be of key importance where legislation might require such information to be both current and available for inspection, say in educational establishments. In certain cases, asset labelling can also help flag up when regular maintenance or service work should be undertaken.

What types of asset labels are available?

Depending on the items being so marked and the places they are used, the possibilities range from standard everyday labels using barcodes for identification to those, such as aluminium foil labels, which can survive in harsher workplaces or strenuous use. Another popular use is in attaching ‘void marking’ labels, either as a warranty seal or for security purposes.

Whatever your needs, most organisations will accept that it pays to make the best use of asset labels to protect their infrastructure or equipment. So, one final question: how could they best work for you?

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